Submit a Request
Please choose an option below based on your affiliation with Student Life, or with a student club or organization.
Submit an image file to run on the Student Playlist. For non-Student Life units, restrictions apply.
Refer to Digital Displays: Guidelines, Best Practices, and Timeline for more information.
Guidelines and Best Practices
Plan Ahead
To support revenue and retention efforts across the Student Life division—especially during peak periods—we’ve established submission deadlines for projects needed within the first month of each term.
The dates below enable us to effectively assess and prioritize projects across units to inform whether they can be completed by Strategic Communications, addressed at the unit level, or reassessed. Please submit your marketing and communications requests, including all necessary details, by the deadlines listed:
Term | Classes start | Submit requests by |
|---|---|---|
Winter 2027 | January 4, 2027 | November 6, 2026 |
Spring 2027 | March 29, 2027 | February 12, 2027 |
Summer 2027 | June 21, 2027 | April 30, 2027 |
Fall 2027 | September 27, 2027 | July 30, 2027 |
Additional Considerations
Certain projects may require extended timelines due to their complexity or external dependencies. Several notable areas are highlighted below.
- Vendors: Initiatives involving external vendors may require additional time for procurement, contracting, legal and IT processes and reviews.
- Printing: Large-scale printing projects typically need three to six additional weeks to produce after work is completed based on printing complexity and vendor production capacity.
- New marketing campaigns: Strategic campaigns requiring new messaging, creative assets, multi-channel promotions, and/or
technical infrastructure to deliver a cohesive audience experience often need six months or more for effective deployment after project agreement and goal setting.